CASTLE PARK ARTS CENTRE

CONDUCT POLICY FOR VOLUNTEERS

 

INTRODUCTION AND PURPOSE OF THE POLICY:

The Trustees of Castle Park Arts Centre are committed to creating an environment where all volunteers are able to perform to the best of their ability and achieve job satisfaction. 

VOLUNTEERS WILL BE EXPECTED TO:

  • Follow the Castle Park Arts Centre policies and procedures, as well as any instructions or directions, reasonable given to them.
  • Act honestly, responsibly and with integrity.
  • Treat others with fairness, equality, dignity and respect.
  • Raise concerns about possible wrongdoing, witnessed by the volunteer, in the course of their duties.
  • Act in a way that is in line with the purpose and values of Castle Park Arts Centre and that enhances the work of the charity.
  • Communicate respectfully and honestly at all times.
  • Observe safety procedures, including any obligations concerning the safety, health and welfare of other people, in line with any training provided.
  • Report any Health & Safety concerns.
  • Declare any interests that may conflict with their role, or the work of Castle Park Arts Centre.
  • Keep confidential matters confidential.

VOLUNTEERS ARE EXPECTED NOT TO:

  • Seek or accept any gifts, rewards, benefits or hospitality in the course of their role.
  • Engage in any activity that may cause physical or mental harm or distress to another person.
  • Engage in any activity that may damage property.
  • Take unauthorised possession of property that does not belong to them.
  • Engage in illegal activity whilst carrying out their role.

We recognise that there may be occasions when problems arise.  The purpose of this policy is to ensure that if such problems do arise, they are dealt with fairly and consistently.  This policy sets out the measures that may be taken when problems occur.

If the actions of a volunteer fall below accepted levels, then those actions and any consequences of those actions will normally be resolved by informal discussion, in the first instance, with the appropriate manager.

The result of this discussion may include mediation, additional training or support for the volunteer.  The discussion will be recorded as an informal note in the appropriate manager’s diary and signed by both parties.

Only where this action fails to bring about the desired improvement, will the Trustees be required to decide upon any further action.

GROSS MISCONDUCT:

When the actions of a volunteer constitute gross misconduct, they will be instructed to leave Castle Park Arts Centre with immediate effect.  This is to enable investigations to take place by the appropriate manager, Trustees or outside agencies.

The following list is non-exhaustive and indicates the type of actions that may constitute gross misconduct:

  • Theft, fraud, deliberate falsification of company documents
  • Violent behaviour, fighting, assault on another person
  • Deliberate damage to property
  • Harassment
  • Being unfit for work through alcohol or illegal drugs
  • Gross negligence
  • Gross insubordination

CONCLUSION:

On completion of the investigation, appropriate action will be taken as decided by the Trustees of Castle Park Arts Centre.